Financial

Chair: Pam Gold   Vice Chair: Scott Seaver

The mission of the Financial Subcommittee is to develop and maintain operating procedures for local conference committees that insure successful conferences and benefit the membership of the PCIC, while keeping within IEEE guidelines.

Subcommittee Chair
Pam Gold
Thermon Industries

Subcommittee Vice Chair
Scott Seaver
Hubbel/Killark

PCIC 2014 San Francisco Conference Chair
Ken McFarland
Eaton’s Crouse-Hinds Business

PCIC 2015 Houston Conference Chair
Donald Dunn
Aramco Services Company

PCIC 2016 Philadelphia Conference Chair
Bob Potter
Eaton’s Crouse-Hinds Business

PCIC 2017 Calgary Conference Chair
George Morlidge
Flour Canada Ltd

PCIC 2018 Cincinnati Conference Chair
Dave DePasquale
Siemens

PCIC 2019 Vancouver Conference Chair
Viorel Nica
GE

PCIC 2020 Atlanta Conference Chair
Art Neubauer
Colonial Pipeline Co.

Members at Large

Donald Dunn – PCIC Chair
Louis Barrios – PCIC Vice Chair
Tim Driscoll – Chair, Facilities Planning SC
Daleep Mohla – Chair, Tutorials SC
Ken McFarland – Chair, Publicity SC
Leo Berg – Chair, Emeritus SC


 

Reports

2013 Sept – Chicago Finance Chair’s Report
2013 Jan – Chicago Finance Chair’s Report
2012 Sept – New Orleans Finance Chair’s Report
2012 Jan – New Orleans Finance Chair’s Report
2011 Sept – Toronto Finance Chair’s Report
2011 Jan – Toronto Finance Chair’s Report

Conference Budgeting & Planning

Links to IEEE Conference Organizer Information
Financial Management and Reporting
IEEE Conference Insurance Information
IEEE Concentration Banking Program Information
Conference Registration

IEEE Tax and Corporate Information
Click here for information available on the IEEE website.
Please note this IEEE Webpage also includes links to other webpages covering pertinent tax-related items, such as states with tax exemptions, tax forms for U.S. recipients, VAT & GST information for Canadian Conferences, etc.

Closing the Books

Closing of Conference Bank Accounts
The IEEE is required by IRS regulations for all conferences to close their accounts and submit a Final Financial Report to the appropriate IEEE entity within six months from the close of the conference. IRS regulations stipulate that all surplus funds from the conference must first be deposited in the sponsoring entity’s IEEE Headquarters account before they can be withdrawn for use as advance funds for a future conference. If an IEEE Region is acting as a single sponsoring entity, all conference surplus funds must first be deposited in the established Region account before withdrawal for further use, i.e., distribution to Sections. It is the responsibility of the Conference Finance Chair to ensure that this procedure is strictly followed in order to protect IEEE’s not-for-profit tax status. Closing conference finances.

Audit of Financial Records

Due to the nature and size of the PCIC Conferences, all Conferences will require an official audit of the final financial records. It is at the discretion of the Local Conference Chair whether to use the IEEE Audit Services or an independent company.

For general information, click to link to IEEE Website IEEE: Auditing Conferences

  • Should IEEE Audit Services be selected to perform the Conference Audit, the Audit Department will provide a Memorandum of Understanding (MOU) and a memorandum audit fee bill to the subject conference, assessing the audit fee.
  • Should an independent company be selected to perform the Conference Audit, specific guidelines and audit tests as prescribed by IEEE must be completed.  For more information, refer to the pdf document linked from the IEEE webpage on Auditing Conferences above.

Note: In accordance with IEEE requirements, Conference loans are required to be repaid within one (1) month after the Conference. Proper disbursements should be made and bank accounts should be closed as soon as possible. The final report with any residual funds should be submitted to IEEE Conference Services within six (6) months after the conference.