Author Resources

We’d be delighted to have you as an author at our annual technical conference. Please review the following resources as you work towards your paper submittal and contact Paul Sullivan ( if you have any questions.

Click Here Timeline and Instructions for Conference Papers

Paper Guide

The PCIC Technical Paper Style Guide provides detailed information for developing and formatting PCIC papers. This document provides information on how to develop a paper and is formatted in the style described in the Guide. Authors are encouraged to use the Word version of the Guide as the starting point for their paper.

Microsoft Word – Paper Style Guide

Presentation Guide

A PCIC Microsoft PowerPoint template and presentation tips are available here:


Refer to the PCIC Presentation Tips document for suggestions on how to make an effective presentation for the conference: PCIC Presentation Tips

Use of the template is optional, but it may help simplify the presentation process for PCIC paper presenters.

Final Paper

Once a final paper is approved by your Technical Subcommittee Chair, the author will receive an invitation from ScholarOne Manuscripts for that author to complete the copyright transfer for the paper and will provide instructions on how to submit the paper

PCIC Policy on Freedom from Commercialism.

In order to uphold the integrity of the annual PCIC Technical Conference and to maintain the high standards of PCIC technical papers, authors should become familiar with the Policy on Technical Paper Commercialism.


Two copyrights are required for each PCIC paper. One copyright is for the PCIC Conference Record and will be submitted through the IEEE electronic copyright systems (eCF). The second copyright is for the paper in the ScholarOne system. That copyright is for the version of the paper if it is selected to be published in the Industry Applications Magazine or Transactions on Industry Applications. A copy of the April 2016 version of the IEEE copyright form can in the ScholarOne system be accessed by clicking here.

The use of IEEE copyrighted material is governed by the IEEE Policies document that can be found on this website. Section and of the November 2017 version of the IEEE Policies document states the following.

  • 1.7 – Prior to publication by the IEEE, all authors or their employers shall transfer to the IEEE in writing any copyright they hold for their individual papers. Such transfer shall be a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a copyrighted publication.
  • 1.8 – In return for the transfer of authors’ rights, the IEEE shall grant authors and their employers’ permission to make copies and otherwise reuse the material under terms approved by the Board of Directors which shall be specified in the PSPB Operations Manual.

The Publication Services and Products Board (PSPB) Operations Manual is available on the same website listed for the IEEE policies document. Section 8.1.9 in the January 2017 version of the PSPB Operations Manual describes how the document ban be disseminated. Section 8.1.9 subsections A5, B, C, D, and E are shown below.

  • A5 – IEEE does not restrict the rights of authors to use their IEEE copyrighted articles in their own teaching, training, or work responsibilities, or those of their institutions or employers. In any preprint version archived by the author after submission, IEEE requires that IEEE will be credited as copyright holder. Upon publication of the work, authors are asked to include the article’s Digital Object Identifier (DOI).
  • B – In any electronic posting permitted by this Section 8.1.9, the following copyright notice must be displayed on the initial screen displaying IEEE-copyrighted material: “© 20xx IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”
  • C – Authors and/or their employers shall have the right to post the accepted version of IEEE-copyrighted articles on their own personal servers or the servers of their institutions or employers without permission from IEEE, provided that the posted version includes a prominently displayed IEEE copyright notice (as shown in 8.1.9.B, above) and, when published, a full citation to the original IEEE publication, including a Digital Object Identifier (DOI). Authors shall not post the final, published versions of their articles.
  • D – Before submitting an article to an IEEE publication, authors frequently post preprints of their articles to their own web site, their employer’s site, or to another server that invites constructive comment from colleagues and provides a publication time stamp. Upon submission of an article to IEEE, an author is required to transfer copyright in the article to IEEE, and the author must update any previously posted version of the article with a prominently displayed IEEE copyright notice (as shown in 8.1.9.B). Upon publication of an article by the IEEE, the author must replace any previously posted electronic versions of the article with either (1) the full citation to the IEEE work with a Digital Object Identifier (DOI), or (2) the accepted version only with the DOI (not the IEEE-published version). IEEE shall make available to each author the preprint version of the article that the author can post and that includes the Digital Object Identifier (DOI), IEEE’s copyright notice, and a notice indicating the article has been accepted for publication by IEEE.
  • E – An author is expressly permitted to post any portion of the accepted version of his/her own IEEE-copyrighted articles on the author’s personal web site or the servers of the author’s institution or company in connection with the author’s teaching, training, or work responsibilities, provided that the appropriate copyright, credit, and reuse notice from 8.1.9.B (above) appears prominently with the posted material. Examples of permitted uses are lecture materials, course packs, e-reserves, conference presentations, or in-house training courses.

Refer to the most recent versions of the IEEE Policies document and the IEEE PSPB Operations Manual for the latest and additional information concerning IEEE copyright requirements.

Additional Aids for Authors and Reviewers

IEEE Copyright Information
IAS ScholarOne Manuscript Workflow
Style for IAS Conference and Transactions Papers (Note: use link above for PCIC papers)
Preparation of Papers in Two-Column Format for the Conference Record of IAS Annual Meeting (Note: use link above for PCIC papers)
Recommended Unit Symbols, SI Prefixes and Abbreviations